F-12-136 Change Subsequent Visit to Therapy Reassessment

🎯 PURPOSE

All clients receiving therapy services requires a reassessment from a qualified therapist at least once every 30 days for each therapy discipline for which therapy services are provided. Therapists should attempt to schedule the Therapy Reassessment (PT33, OT33, ST33) visit, if applicable, on or before Day 30 when originally plotting visits at evaluation.

This process outlines the steps the clinician can take in PointCare to change a visit originally scheduled/plotted as a subsequent (10/11) visit to a Reassessment (33) visit. All Therapy Reassessment visits should be completed using the 33 service code.

🔄 PROCESS

If a therapist is scheduled a subsequent visit (xx 10/xx 11) and determines at the beginning of their visit that they need to do a reassessment, they can use the Unexpected Event to change the subsequent visit to a Reassessment (xx33). In order to do this, they must complete the following steps:

Within a xx 10/xx 11 visit, select Unexpected Event, then Subsequent from the submenu:

NOTE: Even though the Reassessment is not technically a “subsequent visit”, selecting the “subsequent” option within an Unexpected Event for a 10 or 11 service code will change that visit to a 33.

Alert will pop up confirming that you want to change the visit.
Visit note will update to new service code (xx33):
The therapist should flag the visit as a Reassessment Visit:
- This will indicate the visit as a reassessment in the visit type to stop workflow regarding reassessment tracking.
Therapy Assess/Plan section will now include all required Reassessment Components:

📅 Effective: 02.13.2023 | 🛠️ Revised: 10.27.2026 | ✅ Approved: JS