O-12-930 Emergency Plan Cross-Reference Tipsheet

🎯 Purpose

Identifies the corresponding areas within PointCare and Admission Paperwork where the Client's Emergency Plan is captured. Intended to be used as a tool to ensure that the documentation in the medical record coincides with the plan in the Client Calendar/Individualized Plan of Care.

🔄 Process

The Emergency Plan is documented in the following locations:

• Start of Care (SOC) Assessment (PointCare)
• Emergency Plan/Responsible Party Form (Admission Packet – Electronic Form via Forcura)
• Client Calendar/Individualized Plan of Care (Admission Packet – Paper Form)

Emergency Plan/Responsible Party:

Completed electronically by SOC clinician via Forcura Mobile Application. After completion, this form is mailed out to client’s home following receipt and review in the office.

• Designation of Essential vs Non-Essential Services:

  

• Emergency Contact/Responsible Party/Primary Caregiver Information:

  

Client Calendar/Individualized Plan of Care:

Paper copy filled out and left in client’s home chart at the time of the SOC so it is immediately available following the SOC assessment.

• Disaster Risk, Individualized Client Emergency Preparedness Plan, Plan of Action

  

• Vendor Contact Information:

  

SOC Assessment (PointCare):

Clinician will document assessment findings and establish the Emergency Preparedness plan within their SOC Assessment. Following a SOC, it can subsequently be updated in the back office as needed as well.

Designation of Essential vs Non Essential, Disaster Risk, Individualized Emergency Preparedness Plan/Plan of Action:

1. In SOC Assessment, go to Visit Actions → Demographics (this is a required field on the SOC):

   

2. Select Emergency Preparedness:

   

3. Select Edit:

   

4. Enter an Evacuation Location:

   

5. Select Acuity Status and choose from Low, Average, High Risk:

   

6. Select Disaster Risk and choose from Essential vs Non Essential:

   

Emergency Contact/Responsible Party/Primary Caregiver Information/Other Contacts (ie. Vendors):

1. In Visit Actions → Demographics, select Contacts:

   

2. Select Edit to Add New or Edit existing contact information:

   

3. Select Add to add new:

   

4. Select

   

📅 Effective: 05/07/2024  |  ✅ Approved by: AM